Updated 13th June 2018
1. Introduction
1.1 We are committed to safeguarding the privacy of our website visitors and service users.
1.2
This policy applies where we are acting as a data controller with
respect to the personal data of our website visitors and service users;
in other words, where we determine the purposes and means of the
processing of that personal data.
1.3 We use cookies on our website.
Insofar as those cookies are not strictly necessary for the provision of
our website and services, we will ask you to consent to our use of
cookies when you first visit our website.
1.4 In this policy, “we”, “us” and “our” refer to Trevor Morgan. For more information about us, see Section 11.
2. How we use your personal data
2.1 In this Section 2 we have set out:
(a) the general categories of personal data that we may process;
(b) the purposes for which we may process personal data; and
(c) the legal bases of the processing.
2.2
We may process data about your use of our website and services (“usage
data”). The usage data may include your IP address, geographical
location, browser type and version, operating system, referral source,
length of visit, page views and website navigation paths, as well as
information about the timing, frequency and pattern of your service use.
The source of the usage data is our analytics tracking system. This
usage data may be processed for the purposes of analysing the use of the
website and services. The legal basis for this processing is our
legitimate interests, namely monitoring and improving our website and
services.
2.3 We may process information contained in any enquiry you
submit to us regarding goods and/or services (“enquiry data”). The
enquiry data may be processed for the purposes of offering, marketing
and selling relevant goods and/or services to you. The legal basis for
this processing is consent.
2.4 We may process information contained
in or relating to any communication that you send to us (“correspondence
data”). The correspondence data may include the communication content
and metadata associated with the communication. Our website will
generate the metadata associated with communications made using the
website contact forms. The correspondence data may be processed for the
purposes of communicating with you and record-keeping. The legal basis
for this processing is our legitimate interests, namely the proper
administration of our website and business and communications with
users.
2.5 In addition to the specific purposes for which we may
process your personal data set out in this Section 2, we may also
process any of your personal data where such processing is necessary for
compliance with a legal obligation to which we are subject, or in order
to protect your vital interests or the vital interests of another
natural person.
2.6 Please do not supply any other person’s personal data to us, unless we prompt you to do so.
3. Providing your personal data to others
3.1
In addition to the specific disclosures of personal data set out in
this Section 3, we may disclose your personal data where such disclosure
is necessary for compliance with a legal obligation to which we are
subject, or in order to protect your vital interests or the vital
interests of another natural person. We may also disclose your personal
data where such disclosure is necessary for the establishment, exercise
or defence of legal claims, whether in court proceedings or in an
administrative or out-of-court procedure.
4. Retaining and deleting personal data
4.1
This Section 4 sets out our data retention policies and procedure,
which are designed to help ensure that we comply with our legal
obligations in relation to the retention and deletion of personal data.
4.2
Personal data that we process for any purpose or purposes shall not be
kept for longer than is necessary for that purpose or those purposes.
4.3 We will retain your personal data as follows:
(a)
Usage Data will be retained for a minimum period of 1 month following
the date of the last action, and for a maximum period of 50 months
following the date of the last action;
(b) Enquiry Data will be
retained for a minimum period of 1 month following the date of the last
action, and for a maximum period of 1 year following the date of the
last action action; and
(c) Correspondence Data will be retained for a
minimum period of 1 month following the date of the last action, and
for a maximum period of 7 years following the date of the last action.
4.4
In some cases it is not possible for us to specify in advance the
periods for which your personal data will be retained. In such cases, we
will determine the period of retention based on the following criteria:
(a)
the period of retention of personal data not categorised in section 4.3
will be determined based on business necessity and legal requirements.
4.5
Notwithstanding the other provisions of this Section 4, we may retain
your personal data where such retention is necessary for compliance with
a legal obligation to which we are subject, or in order to protect your
vital interests or the vital interests of another natural person.
5. Amendments
5.1 We may update this policy from time to time by publishing a new version on our website.
5.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
5.3 We may notify you of significant changes to this policy by email or an announcement on our website.
6. Your rights
6.1
In this Section 6, we have summarised the rights that you have under
data protection law. Some of the rights are complex, and not all of the
details have been included in our summaries. Accordingly, you should
read the relevant laws and guidance from the regulatory authorities for a
full explanation of these rights.
6.2 Your principal rights under data protection law are:
(a) the right to access;
(b) the right to rectification;
(c) the right to erasure;
(d) the right to restrict processing;
(e) the right to object to processing;
(f) the right to data portability;
(g) the right to complain to a supervisory authority; and
(h) the right to withdraw consent.
6.3
You have the right to confirmation as to whether or not we process your
personal data and, where we do, access to the personal data, together
with certain additional information. That additional information
includes details of the purposes of the processing, the categories of
personal data concerned and the recipients of the personal data.
Providing the rights and freedoms of others are not affected, we will
supply to you a copy of your personal data. The first copy will be
provided free of charge, but additional copies may be subject to a
reasonable fee.
6.4 You have the right to have any inaccurate
personal data about you rectified and, taking into account the purposes
of the processing, to have any incomplete personal data about you
completed.
6.5 In some circumstances you have the right to the
erasure of your personal data without undue delay. Those circumstances
include: the personal data are no longer necessary in relation to the
purposes for which they were collected or otherwise processed; you
withdraw consent to consent-based processing; you object to the
processing under certain rules of applicable data protection law; the
processing is for direct marketing purposes; and the personal data have
been unlawfully processed. However, there are exclusions of the right to
erasure. The general exclusions include where processing is necessary:
for exercising the right of freedom of expression and information; for
compliance with a legal obligation; or for the establishment, exercise
or defence of legal claims.
6.6 In some circumstances you have the
right to restrict the processing of your personal data. Those
circumstances are: you contest the accuracy of the personal data;
processing is unlawful but you oppose erasure; we no longer need the
personal data for the purposes of our processing, but you require
personal data for the establishment, exercise or defence of legal
claims; and you have objected to processing, pending the verification of
that objection. Where processing has been restricted on this basis, we
may continue to store your personal data. However, we will only
otherwise process it: with your consent; for the establishment, exercise
or defence of legal claims; for the protection of the rights of another
natural or legal person; or for reasons of important public interest.
6.7
You have the right to object to our processing of your personal data on
grounds relating to your particular situation, but only to the extent
that the legal basis for the processing is that the processing is
necessary for: the performance of a task carried out in the public
interest or in the exercise of any official authority vested in us; or
the purposes of the legitimate interests pursued by us or by a third
party. If you make such an objection, we will cease to process the
personal information unless we can demonstrate compelling legitimate
grounds for the processing which override your interests, rights and
freedoms, or the processing is for the establishment, exercise or
defence of legal claims.
6.8 To the extent that the legal basis for our processing of your personal data is:
(a) consent; or
(b)
that the processing is necessary for the performance of a contract to
which you are party or in order to take steps at your request prior to
entering into a contract,
and such processing is carried out by
automated means, you have the right to receive your personal data from
us in a structured, commonly used and machine-readable format. However,
this right does not apply where it would adversely affect the rights and
freedoms of others.
6.9 If you consider that our processing of your
personal information infringes data protection laws, you have a legal
right to lodge a complaint with a supervisory authority responsible for
data protection. You may do so in the EU member state of your habitual
residence, your place of work or the place of the alleged infringement.
6.10
To the extent that the legal basis for our processing of your personal
information is consent, you have the right to withdraw that consent at
any time. Withdrawal will not affect the lawfulness of processing before
the withdrawal.
6.11 You may exercise any of your rights in relation to your personal data by written notice to us.
7. About cookies
7.1
A cookie is a file containing an identifier (a string of letters and
numbers) that is sent by a web server to a web browser and is stored by
the browser. The identifier is then sent back to the server each time
the browser requests a page from the server.
7.2 Cookies may be
either “persistent” cookies or “session” cookies: a persistent cookie
will be stored by a web browser and will remain valid until its set
expiry date, unless deleted by the user before the expiry date; a
session cookie, on the other hand, will expire at the end of the user
session, when the web browser is closed.
7.3 Cookies do not typically
contain any information that personally identifies a user, but personal
information that we store about you may be linked to the information
stored in and obtained from cookies.
8. Cookies that we use
8.1 We use cookies for the following purposes:
(a) authentication – we use cookies to identify you when you visit our website and as you navigate our website;
(b) status – we use cookies to help us to determine if you are logged into our website;
(c) analysis – we use cookies to help us to analyse the use and performance of our website and services; and
(d) cookie consent – we use cookies to store your preferences in relation to the use of cookies more generally.
9. Cookies used by our service providers
9.1 Our service providers use cookies and those cookies may be stored on your computer when you visit our website.
9.2
We use Google Analytics to analyse the use of our website. This service
uses cookies for gathering information about website use by means of
cookies. The information gathered relating to our website is used to
create reports about the use of our website.. You can view the privacy
policy of this service provider at https://www.google.com/policies/privacy/.
10. Managing cookies
10.1
Most browsers allow you to refuse to accept cookies and to delete
cookies. The methods for doing so vary from browser to browser, and from
version to version. You can however obtain up-to-date information about
blocking and deleting cookies via these links:
(a) https://support.google.com/chrome/answer/95647?hl=en (Chrome);
(b) https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);
(c) http://www.opera.com/help/tutorials/security/cookies/ (Opera);
(d) https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);
(e) https://support.apple.com/kb/PH21411 (Safari); and
(f) https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).
10.2 Blocking all cookies will have a negative impact upon the usability of many websites.
11. Our details
11.1 This website is owned and operated by Mortec welding and fabrication Ltd.
11.2
We are registered in England and Wales under registration number
08472051, and our registered office is at Unit 15 Chalwyn Industrial
Estate, St Clements Road, Poole, Dorset, United Kingdom, BH12 4PE.
11.3 You can contact us:
(a) by post, to the postal address given above;
(b) using our website contact form;
(c) by telephone, on the contact number published on our website from time to time; or
(d) by email, using the email address published on our website from time to time.
12. Data protection officer
12.1 Our data protection officer’s contact details are: Trevor Morgan tamorgan@mortecwelding.co.uk.